Administrative Assistant

·       Manage the day-to-day administrative affairs of the client. 

·       Proficiency in Microsoft Office Suite products including Outlook, Word, Excel, and PowerPoint. 

·       Maintain client's calendar, including scheduling daily appointments and deconflicting appointments whenever necessary. 

·       Coordinate administrative tasks and oversee designated administrative operations. 

·       Accurately enter information into databases/tracking systems. 

·       Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets. 

·       Prepare agendas, presentation materials, meeting requests and meeting minutes. 

·       Answer and screen incoming calls and direct calls to appropriate action officer. 

·       Draft email responses and general correspondence on behalf of the client. 

·       Prepare meeting agendas, presentation materials, meeting requests, and meeting minutes. 

·       Compile input for and draft/organize a variety of reports. 

·       Compile daily, weekly and monthly social media, web and other relevant metrics reports. 

·       Provide expertise in measuring and assessing metrics to inform strategy. 

·       Maintain stakeholder email and distribution lists. 

·       Ensure effective document management. 

·       Maintain templates and resources for OLPA operations. 

·       Assist with processing requests for travel, training, and reimbursements. 

·       Fully coordinate interviews, meetings, panels, etc., maintaining effective communication with the appropriate OLPA staff and with external stakeholders. 

·       Establish and maintain effective and appropriate working relationships with OLPA contractors and staff. 

·       Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills. 

·       Consistently communicate with a high degree of professionalism, diplomacy and tact. 

•      Proven experience as a Proposal Processing Administrative Support or in other similar position.

•      Full comprehension of office management systems and procedures.

•      Excellent knowledge of MS Office.

•      Exemplary planning and time management skills

•      Strong written and verbal communication skills

•      Conduct research using internal sources in order to write and edit content.

•      Gather, develop and check accuracy of information by coordinating with the meeting lead and subject matter experts and program officials.

3-5 years of experience distilling complex and/or technical subjects into plain language for a diverse range of audiences. Bachelors Degree and Public Trust required.